This page is specifically for Tenants seeking information about what data is held on them by The Tenant Registry.
Under Section 3 of the Data Protection Acts, you have a right to find out, free of charge, if a person (an individual or an organisation) holds information about you. You also have a right to be given a description of the information and to be told the purpose(s) for holding your information.
To obtain this information, you must make the request in writing and we must reply to you within 21 days.
If you think that we hold data on you, you can send a simple request for confirmation and we will reply immediately the request is received. Because of the nature of the information held here, we can only accept this request in writing and we will only reply to the address details written on the request. Please note, this information will only inform you as to whether or not you are listed on The Tenant Registry.
If you wish to view your file, we can send you a copy along with the information on who placed your details on The Tenant Registry. This is called a Subject Access Report and costs £10.00
Under Section 4 of the Data Protection Acts, 1988 and 2003, you have a right to obtain a copy, clearly explained, of any information relating to you kept on computer or in a structured manual filing system or intended for such a system by any entity or organisation.
This right, commonly referred to as subject access, is created by section 7 of the Data Protection Act. It is most often used by individuals who want to see a copy of the information an organisation holds about them. However, the right of access goes further than this, and an individual who makes a written request and pays a fee is entitled to be:
- told whether any personal data is being processed;
- given a description of the personal data, the reasons it is being processed, and whether it will be given to any other organisations or people;
- given a copy of the information comprising the data; and given details of the source of the data (where this is available).
An individual can also request information about the reasoning behind any automated decisions, such as a computer-generated decision to grant or deny credit, or an assessment of performance at work (except where this information is a trade secret). Other rights relating to these types of decisions are dealt with in more detail in Automated decision taking.
In most cases you must respond to a subject access request promptly and in any event within 40 calendar days of receiving it. However, some types of personal data are exempt from the right of subject access and so cannot be obtained by making a subject access request.
For more information, please send the following details;